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Course description

Level:   Basic 
Duration:   2 days

Access is Microsoft’s flagship database application that allows you to create and manage databases for all sorts of different purposes. This new version of Access incorporates a few new features and connectivity options in order to make databases more accessible to the everyday user.  

This course is intended to help all novice computer users get up to speed quickly. It will also help more experienced users who have little to no experience with Microsoft Access and databases in general. 

Getting Started with Access 

In the first lesson, students will learn how to orient themselves with Microsoft Access 2016, create a simple Access database, and get help in Microsoft Access.  

Working with Table Data 

Next, students will learn how to modify table data, work with, sort and filter records, and how to create lookups. 

Querying a Database 

This lesson covers how to join data from different tables in a query, sort and filter data in a query, and perform calculations in a query.

Creating Advanced Queries 

In this lesson, students will learn how to create parameter queries, action queries, unmatched queries, and duplicate queries. They will also learn how to summarize data with queries.

Generating Reports 

Creating reports, adding controls to a report, enhancing the appearance of a report, and preparing a report for print are all covered in this lesson.

Customizing the Access Environment 

Next, students will learn about the Access Options dialog box.

Designing a Relational Database 

This lesson covers relational database design, creating a table, managing table fields, and creating table relationships.

Joining Tables 

Creating query joins, joining tables that have no common fields, relating data within a table, working with subdatasheets, and creating subqueries will be covered in this lesson. 

Organizing a Database for Efficiency 

In this lesson, students will learn about data normalization and how to create a junction table.

Sharing Data Across Applications 

Next, importing data into Access, exporting Access data to text file formats, exporting Access data to Excel, and creating a mail merge will be covered.

Advanced Reporting 

This lesson covers how to organize report information, format reports, include charts in a report, add a calculated field to a report, and add a subreport to an existing report.

Additional Reporting Options 

In the final lesson, how to create a mailing label report and how to publish a report as a PDF will be covered.

Lesson Plan 

Lesson 1: Getting Started with Access 

  • Orientation to Microsoft Access 
  • Create a Simple Access Database 
  • Get Help in Microsoft Access 

Lesson 2: Working with Table Data 

  • Modify Table Data 
  • Work with Records 
  • Sort and Filter Records 
  • Create Lookups 

Lesson 3: Querying a Database 

  • Join Data from Different Tables in a Query 
  • Sort and Filter Data in a Query 
  • Perform Calculations in a Query 

Lesson 4: Creating Advanced Queries 

  • Create Parameter Queries 
  • Create Action Queries 
  • Create Find Duplicate and Find Unmatched Queries 
  • Summarize Data 

Lesson 5: Generating Reports 

  • Create a Report 
  • Add Controls to a Report 
  • Enhance the Appearance of a Report 
  • Prepare a Report for Print 

Lesson 6: Customizing the Access Environment 

  • The Access Options Dialog Box 

Lesson 7: Designing a Relational Database 

  • Relational Database Design 
  • Create a Table 
  • Modify a Table and Fields 
  • Create Table Relationships 

Lesson 8: Joining Tables 

  • Create Query Joins 
  • Join Tables That Have No Common Fields 
  • Relate Data within a Table 
  • Work with Subdatasheets 
  • Create Subqueries 

Lesson 9: Organizing a Database for Efficiency 

  • Data Normalization 

 Create a Junction Table 

Lesson 10: Sharing Data Across Applications 

  • Import Data into Access 
  • Export Data to Text File Formats 
  • Export Access Data to Excel 
  • Create a Mail Merge 

Lesson 11: Advanced Reporting 

  • Organize Report Information 
  • Format Reports 
  • Include Charts in a Report 
  • Add a Calculated Field to a Report 
  • Add a Subreport to an Existing Report 

Lesson 12: Additional Reporting Options 

  • Create a Mailing Label Report 
  • Publish a Report as PDF 




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